Office Supervisor

ROTOPLASTICS ST. LUCIA LIMITED, invites applications from suitably qualified persons to fill the OFFICE SUPERVISOR position:

REQUIREMENTS

Overseeing office tasks such as filing and generating reports.

Attend to customers, respond to telephone sales enquires and maximize sales opportunities.

Follow-up and/or assist with order entry processing and backlog management.

Direct telephone calls as needed.

Perform routine clerical functions: typing, faxing, copying, filing, mailing etc.

Prepare Proforma Invoices, Cash Invoices and Receipts.

Ensure that the brochure stand is always neat and replenished.

Assist on the Order Desk and Cashier’s Desk as needed.

Count money to verify amount received and log cash, cheques or charge payments from customers, drivers and sales persons and issue appropriate documentation.

Issue accurate change as needed for all cash transactions.

Cash approved cheques once cash permits.

Record payments, invoices and receipts in appropriate log books as necessary.

Accurately balance cash sales and receipts on a daily basis and prepare timely deposits before the security pick up arrives; report any discrepancies immediately to your Manager / Supervisor.

File Local sales office copies of invoices and source should there be any queries.

Log all Credit Note transactions.

Monitor receivables for relevant accounts.

Check vault on a daily basis with Accounts personnel

Process cash bills as quickly and efficiently as possible.

QUALIFICATIONS & EXPERIENCE

Must have at least 3 years related supervisory experience.

Training and certification in Customer Service

Five (5) O’levels, inclusive of Mathematics and English

Must be computer literate.

Excellent verbal and written communication skills.

Excellent interpersonal skills

Must be able to work on Saturdays and late on occasions (average once a month).

Police Certificate of Character (not more than 6 months old)

Send Applications to: [email protected]

Deadline for application is 30th November 2024. Unsuitable applications will not be acknowledged.