Administrative Assistant

Duties and Responsibilities

-The incumbent will perform daily clerical work and support assigned staff with department projects,
data management, and other general office duties.
-Provides administrative duties, which include scheduling, meeting coordination, material preparation,
data entry, processing expense reporting, and other general administrative tasks.
-Identifies scheduling conflicts and provides regular scheduling updates to the team during weekly
team meetings.
-Manages calendar appointments for the team, including invitations for all meetings.
-Coordinates meeting and event registration and logistics, which includes securing space, arranging
for food refreshments, preparing materials, and confirming participant reservations and
attendance.
-Prepares a variety of documents (e.g. correspondence, agendas, minutes, event
programs, reports, etc.) to communicate information and/or create documentation in paper
and/or electronic format.
-Manage the organization of documents virtually and physically where applicable.
-Maintains up-to-date records, which includes files, contacts list, and database entries
-Maintain the HRIS System
-Assist with onboarding by ensuring new recruit has all tools, security access to comfortably
do their job.

Qualifications, Experience & Education:

• Degree in Business Administration
• At least 1 years working experience in Admin/HR.
• Familiarity with HRIS systems would be an asset.
• Strong computer skills, Competent in Microsoft office, particularly Outlook

Job Competencies

 • Client Focus
• Organizational Knowledge
• Personal Presence
• Organization Skills
• Detailed Orientation
• Decision Making
• Functional Knowledge