Inventory Clerk- Logistics & Distribution

Job Title: Inventory Clerk- Logistics & Distribution

Department: Logistics & Distribution

Reports to: Logistics & Distribution Manager

Purpose: The incumbent is responsible for the effective management, security, distribution and reconciliation of Company’s stock.

Duties & Responsibilities:

Stock Management:

Prepare for Stock Count as required/instructed by Inventory/ Manage all perpetual, quarterly and year end stock-takes for both Damage and Main Warehouse.

Investigate and Reconcile stock at all perpetual, quarterly and year-end stock-takes within specific deadlines for both Damage and Main Warehouse

Ensure stock count is in line with the Company’s Policy towards a Nil Variance for both Damage and Main Warehouse.

Ensure timely execution of perpetual stock counts as well as recommending categories of concern

Ensure all goods have the correct codes in preparation for stock-take for Damage and Main Warehouse.

Posting and updating MerSys with stock adjustments (write-offs/donations/fixed assets)

Posting of STNs (Stock Transfer Notes) and GRNs (Goods Received from Supplier).

Ensure timely follow-up of shortages and overages from the containers with Commercial

Ensure write offs are done on a timely basis – once weekly.

Checking/Review of Delivery Notes after posting to ensure accurate posting and signatures

Investigate and action weekly Deliveries Outstanding reports

Timely action and submission of all reports assigned

Responsible for the maintenance and updating of Repossession folder

Manage the Damaged Warehouse process:

Ensuring the recording and labelling of all damaged goods from Quality Checks process, incoming shipments, staff incidents and returns/ collections are processed in a timely manner.

Immediate transfer of all damaged goods from Main Warehouse (01) to Damaged Warehouse (07) daily

Ensure items are properly stored in the area designated for the damaged goods.

Ensure Master lists in the virtual damaged warehouse are updated daily for all categories of items such as Repaired, Collections, Repossessions, and Quality Check failures

Ensuring Master lists are shared with Branch Supervisors/Managers for their selection

Communication with Commercial for pricing of goods in timely manner

Management of Goods on Loan from the collection point

Identify all collections/returns and repossessed items for write off

Prepare and submit write off list for approval

Make arrangements for disposal of write off items

Ensure effective communication with Technical Service to identify all collects or damaged items for repair or write-off

Risk Management:

Ensure that:

Personal protective equipment (PPE) are worn all time while on the job.

Safe working practices are always maintained in the warehouse.

Inbound and Outbound Process:

Receiving goods including loading and offloading activities

Delivery Process including branch and customer delivery activities

General:

Assist with the stock management activities at Technical Services

Any other related duties assigned by Management

Specifications:

QUALIFICATION / EDUCATION:

Tertiary / CAPE or Equivalent

Diploma in Business Studies

EXPERIENCE:

At least three years’ experience in similar field

Knowledge/background of auditing is an asset

SKILLS, KNOWLEDGE AND ABILITIES:

Computer literate

Inventory Control Management Skills

The ability to operate standard office equipment

The ability to work well with little or no supervision

Understanding of financial issues

Analytical and problem-solving skills

Intermediate Excel & Word Certificate

Good decision making and communication (written and oral) skills

Team building skills

Conflict resolution skills

Customer service skills

Necessary Traits:

Ability to maintain calm in stressful situations

Ability to communicate well with customers, visitors and managers

Confidence and assertiveness

Persistent and persuasive personality

Deportment and a neat appearance

Honesty and Integrity.

Apply by sending your CV to [email protected] by Tuesday 9 July, 2024